All right. Okay. So welcome everyone. Thank you for joining me. My name is Maria Barefoot. I am the online learning librarian over at Morris Library. I'm here with two goals in mind. The first is to introduce you all to the new del cat, because we migrated our old del cat catalog to a new system this summer. Some of you may be familiar with it if you're coming from other schools. It's the Alma Primo System. It may look familiar to you. So that's the first goal. The second goal, to make sure that we are all linking and embedding things from the library effectively. I mentioned before and I will mention it again. Please feel free to stop me if you have questions. I am going to do my absolute best to keep an eye on the chat, but because there is only one of me, sometimes I do miss the chat thing. Please feel free to mute. With that in mind, I'm going to go ahead and get started. This little interface right here is where we get into the new del cat. It's still right on the library homepage. Still looks the same. Some things have moved. For instance, the advanced search button is now down here. Links to the databases are right here. You still have the choice of where you are looking for information by using this little drop down menu. Now, some of this stuff has changed. For instance, course reserves has changed because our behind the scene system has changed. That's going to look a little bit different. If you want to get any of your materials into course reserves, you can work with your liaison librarian. And if you don't know who that is, pop a question and chat, and I will be happy to refer you to the correct person. You can still get to the databases and journals through this drop down menu, as well as special collections and the institutional repository if you wanted to search for something on the library website. The new way to do that is to switch over this little tab right here. That's the easy part. I think most of you could figure that one out on your own. I'm going to go ahead and pop something into our search bar here. Let's go with any of these are all things that I have used in the examples that you see popping up on my little search suggestion thing. I'm going to pull that in here. Now, the very first thing you're going to notice that is new, that is not something that we used to have you do before, is this giant yellow bar that says sign in to get complete results and to request items. I am going to sign in, but I'm not going to do it right now because I want to show you a few other things. First, in the reason that that exists, you can see all of the information about a book. You can still see whether or not it's on our shelf. You can see if something in a database. The only thing that this is important for, if we do not own a book or, or an article or whatever resource you're looking at and you want to request it through inner library loan, then you absolutely have to sign in in order to do that. That's what this is about here. It's not actually a huge change, but the yellow bar makes it seem like a huge change because you always had to sign in in order to use in our library loan. That was always the case. It's just that, that sign in screen was the second step instead of the first step. That's one of the things that has changed. All right. I move my notes document a little bit so I can see everything on my screen. Okay? When we're looking through our search results. Now, another thing that has changed is what the language looks like whenever something is available to you. I forget exactly what it used to say, but now if something says available online, that means it's a digital resource. Whereas if it's something that's available in print, it's going to say available at Morris Library Stacks and then give you the call number. It's just a little bit of a different wording if something is not available and I don't think I have anything in the search that is not available. But instead of saying available online, it's going to say check. I think it says like sign in to see available options. The reason that's the case is probably because we don't own it and you're going to have to request it through inter library loan. That's why it's going to say available right here. All of your limiting options are still going to show up. On the left hand side, this stuff, you still have all the same options. The way that you use them might be slightly different. For instance, we used to have a button in Del Cat for books. And this was a big one where you could say, I want a book in a particular format, we don't have that button anymore and that is just a function of the new system. I wish that we could program it in to say, only give me books, but the system just does not work like that. Instead, here's how you're going to do it. You're going to use this button right here that says Available online. And you can check off this little box right there. You're going to use where is it, the resource type. And you're going to limit it to books in order to see ebooks that are available. If I hit show more and I limit it to books, I'm going to apply those filters now. Everything that's appearing in my search result says available on line. These are all electronic books that I can read on line or view online. If I wanted to turn these off, I would be able to turn them off one at a time. With a little Xs that are available right here, I could turn off books. Now what I'm seeing is both books and articles that are available online. This is going to have both. As you can see, this has two versions, although this is also a book. Now, I'm going to go ahead and turn that off. Let's say that you want your students to use print books. I have had faculty that say, I really want my students to go and get a book off the shelf of the library. That's a thing that some people request. In order to do that, you're going to use this filter right here that says held by library. I know the wording of that does not make total sense, but this is the best way that we have in this system to limit your search to print materials. Now technically this is not only print books, this is anything that has a call number assigned to it which is print books, but it also includes DV, D's. It includes some test kits, some materials like that that are not actually books, but they do have a call number. If you only wanted books, you would do the same thing. You say held by library. And then you limit your resource type to books. And then you hit apply filters. Now you see everything that's coming up has a number associated with it. That's one of the big differences. The fact that you have to do it with like two clicks instead of one. I'm going to turn these off again so that I can show you guys some other things. All right? Some new things that did not exist in the old del cat. I'm going to show you. One of them is this right here, This thing that says about the topic. So this is a really nice feature, especially for students who are in English, 110 classes. Or they are very new to a subject. And maybe they don't have a very deep understanding of the subject that they're starting to research. So a lot of times what we recommend as librarians is to go look up an encyclopedia article to help develop that background knowledge that students need as they are writing their papers. The students would be able to click on this full text available. Whoops, I picked the wrong example. Here's one that I know works. I'll have to report that one. I'm going to show you guys how to report things in just a minute. I know that this one works. If I click on full text available, it redirect me to the encyclopedia entry, which this one does. In this example, it's World War Two. Then the students could read that encyclopedia entry, hopefully get some ideas, start brainstorming their papers. Another feature that is new is this one right here that says personalized, depending on what subject you're researching. Del Cat allows you to filter to different subject areas. In fact, you can see some of those listed down here, like the arts and the humanities, science and technology, political science. I could filter this result based on the subject areas. Now if I wanted it to remember that this is when I'm going to sign in, I would click on Personalize. I would tell it, I am mostly interested in things about, let's see, I think mine has education checked off which is under the Social sciences. You can also check off an entire group like show me all of the social sciences. I'm not super interested in nursing, but I want the perspective of the social sciences now. I'm going to cancel this because when I sign in, which you guys are going to watch me sign in here for a second. Oh, no, it does remember me because I was signed in before. Now that I am signed in, if I turn on the personalization option, it's remembering the stuff that I selected the last time I was logged in. Because this is tied to my profile, you can see that my profile is turned on right here. If I want to change this, I can always go to Edit Disciplines and change my personalization. Or I can just turn it off. If I want a broader search, I can turn off the personalization features. That's an okay way to handle that. Let's see, another thing that is brand new that did not exist in the old Del cat, which is one thing I'm excited about, is the ability to exclude materials. You see these little red boxes on the right hand side. Those allow you to say, I want everything except this. In the old version of del cat, we were only able that we wanted to keep in our search result. Now we're able to say I want everything except this. That's called an exclusion filter. Let's say I want everything except archival manuscripts. When I click that box, this is going to give me all kinds of books and articles. And you can see that it shows up a little bit differently. It shows up in red with like a line through it and that's how, you know, you're excluding something instead of including it. I can turn that off as well. Okay. Another one that has me pretty excited as the online learning librarian is the ability to limit your results to open access materials. Now why does this matter if you're familiar with open access? Open access is anything that is free to everyone. Most of our library materials are licensed, which means that we pay for them so that the university community has access to those articles and books and things like that. Open access means it's free to everyone anywhere, anytime. The reason that matters is because in most of our licensing agreements, there is like a line in there that says, you're not supposed to upload these materials to other systems. Well, guess what? The courts technically interpreted that to include things like canvas and perusal. You're really not supposed to be uploading our materials into Canvas, even though it's an educational use. It's a big like loophole in the copyright laws, in my opinion. How do you get around that? Well, if you want to upload things to perusal or you want to upload things to Canvas, if you find something that is open access, that thing is free. You can upload that wherever you want. It's already free out there on the internet. You're not breaking any rules. That's a good way to find. Things would be considered freely available and they would be openly licensed. Like we do not have to pay for you to use these materials. That's what that means, that one like that filter one that I think you guys will be pretty excited about is another one which is searching inside of a journal. One thing I have not pointed out yet is the stuff across the top here. There's a few things need to, there we go, make out a little bigger. There is a link here for browsing journals Are it's replacing the old journal brows that we used to have. Let's say that I really like this particular journal for my discipline. When I go ahead, I can search for it using the journal search. Whenever I see this right here, I can click into the result screen. Now I have this feature right here which allows me to search inside this journal. This is a feature that a lot of graduate students really like, especially whenever you're asking them to really explore a certain area of their discipline. Searching inside of journals can be a nice way to do that. This is also a nice strategy for people who are doing systematic reviews. Sometimes there is some manual combing through journals that happens and this is another way that you can do that. Maria, can you go back just to the previous step to show how to get to this page? Sure. Thank you. So from Del Cat, oops. I was in Del Cat and I did a search for social media. The way that I got to the journal thing is by using this button at the very top where it says Journal browse. Got it. Thank you. That's new. Correct. Now, and there is actually one other way to get there, and that's by using the advanced search, which I was going to go to next. I'm going to use this as an opportunity to show you guys the advanced search feature. If I go in here I say, look for, oops, I do my copy paste. The title of the thing I want is PLOS One. The resource type would be journals. That's the other way to do this, is to do it as an advanced search. And then I could actually continue searching inside of this journal by adding a search feature right here. But you'll notice this takes me to the exact same journal entry. It says journal at the top right there. It doesn't say book. And when I click on it it takes me down to that thing. Are there any other questions before I keep going? Yeah. Maria, so I don't know if you're going to come back and talk more about journals themselves later. Are you okay? Why don't go ahead and ask your question. And if I was, then we'll talk about it now. It's not a big deal or you can see that. No. I was just wondering about like browsing through journals. Right. Like, oh, I have this journal and I want to go look and see what, you know, in the last four issues, you know, et cetera. If you could talk about that at some point. I was not planning on talking about that. But let's do it right now. When you go to a journal that you like, most of them are going to have a list of places that you can access it. Now, some of these have better. There's no browsing function. Essentially, what you're asking about is like a table of contents brow. And that doesn't exist in the Delc interface but it does exist in most of our databases. Would you agree that we used to be able to do that? Because I would say I used to be able to do that. I could just pull up that journal and I could browse. I think you probably had to link into the journal to do that, right? Yeah. So I'm doing the exact same thing here. I'm linking into the journal and now I can say show me volume 18, issue seven. And I can browse it that way. I'm pretty sure that our old del cat worked exactly the same way. So sorry. Could you show again how you linked into the journal? I just click where it says View on line. I picked one of these links, I picked the first one. We actually own this journal from a bunch of different databases, so I'll click on the second one because every database tends to look a little bit available in Pro Quest, so it's going to look exactly the same. Right? We used to do that as well, right? Usually had a few different options. Okay, got it. Yes. And so once you're in the link, there should be a way to choose which volume you're looking at. So right now, this is the most recent one, August of 2023. But I can go back to July, June, May, and I can change the year to go back to the older issues as well. Does that answer your question? Yes, it does. Thank you. Okay, Excellent. All right. Let me close some of my tabs because I have a lot going on up here. Okay. So let me then pull up, I want to go back to Del hat again. Let's go ahead and pull up. Oh, here's one that I didn't get to show you guys yet. I'm going to use this example. Let's say I do a search for university students. Another new feature is that sometimes when you're searching, it'll tell you we're also including this really common way of talking about your topic. Honestly, it's a very Google thing to do in my opinion. Because what they're doing is they're suggesting search terms to you which our old del really did not do. You can always turn that off by saying just search university students, it's sometimes give you search, that's a new thing as well. Now let's go ahead and take a look at. Perfect. This one right here. This is a book. And it does say right here that it is not currently available. This is either. Yes, exactly what's happening. It's something we own, but it's currently checked out and it looks like it's over due. It's been overdue for quite a while. But when this happens, you should be able to see options that allow you to request this item from another school or another university. These two options here, you could either request a chapter, the book, or request the entire book through inter library loan. They're both going to take you into the inter library loan system. The only difference is that this one is it's going to make a PDF request where you would get a PDF of the book chapter. This one is going to request the entire book, which means that we probably have to wait for them to send the book to us and it can take a little bit longer. The other thing, and this brings me back to the next part of our presentation, which is linking to library materials and embedding library materials in your courses. The reason I'm going to this, excuse me, is because I want to show you guys some of the options that you have available for getting this information out of del cat. Oh, and I also didn't show you the map at feature. I'll come back to that one though. Like always, we have always had a citation option, which is really nice for students who struggle to write citations. It gives you a citation in the APA version, the MLA version, Harvard and Chicago. Now, as always, students should still be checking these citations because they are computer generated. They are not going to be perfect, but it's a good starting place to be able to do that. You can also export all of our records into note or F works, or if you prefer to use zotero or Mendeley, the RIS file would do the exact same thing. You could always import the RIS file. Now this one right here is, at least in my opinion, one of the most important links that you're going to need. Because this link at the top, that one has all of your login information, it has all of your search information. And eventually this link is going to time out and it's not going to work anymore. Instead, what you're going to use when you're linking to things in Canvas is this. This thing is called a perma link. It's a persistent URL. And we always encourage you guys to be using the link, because what that means is that when your students link into del cat, they will automatically go through the authentication process that they would have needed to go through to get to the databases. They shouldn't be getting kicked out. There should not be any like log on, weird things that are happening. To show you what that looks like, I have a canvas course right here. If you go to create a new link, I want to create a oh, there is external. I always forget, because I wanted to say link, create a link. But they call it external URL. My brain has to do a little like jump through hoops to remember what that is. If I'm linking to an external URL, all I have to use is that Hermelin from Del Cat and call it whatever I want to call it. I don't even remember what book I'm on. But Del Link, maybe you're linking to a course material, maybe you're linking to a book chapter, anything like that. Now when you click on it, it'll pop your students right back into del cat. They should have no them learn how to use the library naturally instead of you uploading everything for them. And then they have to learn how to use the library on their own. Now, anytime you choose to link to our materials in your courses, I always make sure that I mention this. You should be paying attention to how many users we have for any given book resource. This particular one, The Science of Middle Earth Understanding of Token and his world. Let's go ahead and click on this. Let's say you link the student to it. They're going into one of our databases now, which is Pro Quest Ebook Central. Now they have two options here. They have an option to read the book on line or to download the book now, because we only have one copy of this book available, if your student downloads the book, it's going to become unavailable to everyone else in the class. So if you have 30 people in your class, one student downloads the book, all of a sudden the other 29 students cannot use that link. Here's how we manage that. If you e mail your library liaison and let them know, hey, I want to use this as part of my course, can you help me? What we're going to do is work with the resources team here in the library and turn off the downloads for this book. Then your students will have the option to read it on line. In this way, it's never going to become unavailable. Anyone is able to read this. All right. It's always asking me about the cookies here you can, anybody will be able to read this book without making it available to the next person. You can just flip through it that way. I'm going to pause there. Are there any questions about this so far? This is stuff actually that I've been saying for quite a long time. So this is probably less new than the other material. I had a Yes, Maria. When you put it on canvas, where did you put it? Did you put it in the page on? You asked you can put it anywhere you can put it anywhere you want. There's a couple different ways to link things in Canvas. The way I did it was I used this little plus button and I just added it as a URL. But if you want to create a page, let's say I'm going to go create a pages. You call it whatever you want. Maybe you're calling this week, maybe you're calling it whatever the topic is. Then I go in to edit my page. I click on the Edit button, I can add my perma link there. I could say read chapter four of token, then I could say I could link this right here. Do an external link. This is the perma link that I pulled out of del cat. Is that permanent URL? Then whenever I save the page that frankly I'm going to take this moment to plug your instructional designers because this is clearly not a very pretty page. I didn't put a whole lot of work into making it attractive, but the instructional designers are really great at making things readable and interesting, and easy for students to understand. It's really interesting to me what you said, because basically I do all the work for my students. I see I just have a bunch of PDFs for them that I post on in my modules and they never have to go to Del Cat or the library page. So that's interesting idea that one might want them to have to do that. But did you say, for example, you know, all the time I'm downloading journal articles from journals for my own use that then I use in the classroom. So I have PDF of all those that I then post on canvas. Am I not supposed to be doing that technically? No. Unless you read the fine print, there's no way you would've known that Gretchen, and frankly most people don't know that it's a developing area of copyright law, to be perfectly honest. And I have my own opinions about this, frankly. If we're paying for something through the university, then you guys should be able to use it however you want. But realistically in our licensing agreements, so this comes out of where a whole bunch of stuff from J Store and the uploaded it to a website like Academia. That person lost that lawsuit. What all the publishers do is they put this language in their licensing agreement that says you're not allowed to upload this anywhere else. Now whether or not anybody's going to follow up on that is another story. But technically you're not supposed to be uploading things into Canvas or perusal that were downloaded from one of our library databases. The other thing to keep in mind that I have my own opinions about that, which I think I've pointed out. But the other thing to keep in mind about PDFs is that PDFs are not actually screen reader friendly. They're not actually very accessible. Because most PDFs don't come with tabbed hierarchies. So that somebody can use a screen reader to navigate through that PDF. I think that's a good reason to not always use the PDF if you link to a library. So most of our. Let me find another one here. If you link to most of our library materials, they are going to, these are all books. I should probably find a journal article. But these websites actually tend to be a lot more accessible to screen readers than PDFs are. Because these guys are all required to make their stuff screen reader accessible. That's another reason that I talk about whenever I talk about this issue. I hope that helps. Yeah, that's interesting. My syllabus has the full citation. So any of them could go and get it themselves, I guess, right? Obviously, no one will do that. No. I mean, I understand also why they might not like that is a lot of work. I will tell you that one thing that I do, I'm also a liaison to the College of education and I will often go find the URLs for faculty that they have them. Right now, I'm actually working with a faculty member to hyperlink her syllabus with all of the appropriate URLs so that the students can then go navigate the library for themselves. That's something you could talk to a librarian about if you were so inclined. Any other questions? I got to be honest, I completely forgot where I was in the presentation, so I'm going to have to get my brain back to focus. I'm pretty sure I was into the canvas stuff. Okay, so let's see. We talked about linking library materials. We talked about that. Did we talk about the fact that the permalink is going to look different depending on which databases you're in? I don't know if I said that explicitly, but different databases do have different, different linking options. The reason we say use Del Cat is because it's always the same and it's less for you to learn. But if you wanted to link directly to the database, you would look. Like this, A button that says Share in J store. They call it a stable URL. I think in this is what Pro quest looks like, this is what esco host looks like. If you ever get lost, you can always just ask your librarian, that is what we are here for. Then the last thing that I had to cover is the idea of embedding things other than library materials into canvas like research guides. Let me go back to my examples here which I had it in a module, I believe. Okay, there are a lot of different library materials could embed in your courses. We have a lot of video resources. I have some examples here from Canopy and Academic video on line. Most of these come with an embed code. The way that I did this was I created a page. In fact, let me go and edit this page because I think you might be able to see what I did then. I used this little plug in option I embedded that was an embedded video. Now, I can't remember how I did this. A my brain has slowed down a little bit here. I think all I did was use maybe this thing. Oh yeah, I used the source thing and I copy and pasted. This is the embed code right here. If you switch back and forth, this is what it looks like. It looks like a video, but this is how I got it to appear as an embedded video. I'm going to turn that off again. You can also embed things like research guides. This is my personal favorite way to embed things because it's actually very easy. Maybe you couldn't find a valid link. I messed that one up somehow. Well, now you guys get to watch me do it, which I guess is probably better anyway. In order to embed a research guide, what I would do is go to external tool. I'm going to embed it all the way down here that says research guides. Now, this is a time when you probably want to work with your librarian to help identify exactly which guide you're putting in there. This is one of my guides, that content type guide, this is where I selected HDFS, There it is. This is a guide that I created for this class and I'm going to, it's just the general Lib guide site. I'm doing the full Lib guide and embedding the content. Then once I've done that, I hit Add item, it showed up right down here. Now when I click on this, this tool needs to be loaded in a new browser. Oh, there we go. Okay, that's actually really interesting because that's never happened to me before. I wonder if something changed in Canvas since the last time I did this presentation. Usually when I do this, I literally just did this like a week ago though. It's very frustrating. Usually it shows up right here in the screen. But now it's redirecting students outside of canvas. It takes them to a research guide, which you work with the librarian to put whatever stuff on there that you think would be useful. I have choosing sources from Google, I have APA, citation information, some stuff about plagiarism, all kinds of things that can be helpful there. If you want instructions on how to do this, I will go put URL in the chat. This is, this is how to do it. Like how do I add something to a guide? And it walks you through all of the steps that I just did. I'm going to go ahead and put that in the chat. I'm going to stop there. Does anybody have any questions about anything that I shared? We did a good job asking questions earlier, so it's totally okay if you guys are all like nope, done. All right. Well, I'm going to go ahead and put my e mail on the chat because I'm realizing now that I did not put it on these slides. If you want to get ahold of me, that's how you get ahold of me. If you want help getting hold of your library liaison, I will put that in the chat as well. Subject specialists. This is where you find your subject specialist. Good luck everyone. If you don't have any questions, good luck in the semester and I hope that we see you in the library. Have a good weekend. See Maria. Hi, Andy. Thanks for coming in than thank you, Maria. Hi. Good luck guys. Have a good semester if I don't see you. Thank you. Thank you. Bye.

The New DELCAT: Library catalog updates and canvas integrations

From Maria Barefoot August 25, 2023

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Avoid the shock factor this semester by attending this overview of the new DELCAT. We'll show you where all your favorite features have moved to and highlight a few new tools as well. Learn how to reliably link to library materials for coursework and embed research help into your Canvas course to help take some student questions off your plate.

Facilitated by Maria Barefoot, Library, Museums, and Press

Tags: kctof23

Appears In: Keep Calm & Teach On

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