Carrying four o'clock, do we have a quorum? Yes. And we have a 103 participants, like we have enough senators and narrow to justify our meeting. Our senators and we have, we need 30 to make the worm. We have 33. How can a test also, you were going to do a test just to make sure that we use now all who are. I'll just let me just welcome everybody to the September meeting of the 2020 academic year fact, September 20th, 20 academic year Faculty Senate meeting. Welcome to all the senators. Welcome to all our visitors. We host a regular Monday meeting, typically the first Monday of each month, September, it's usually the second Monday. We did hold an emergency meeting in July. So this is actually the second meeting of the year, but it's our first regularly scheduled meeting. So again, I'd like to welcome everybody. Before we get going. I'd like to introduce Joe Dombrowski from the University of media services. And Joe will give us a few pointers on running the meeting. Thanks, Charlie. And as I said, I'm generosity with your services. And before we started this wanted to go through some of that virtual rules of order meetings. But our government meetings, Henry Robert isn't alive today, but I guess you could chime in on these virtual Rules of Order. But right now he's like submitted. So your Mike's you're going to be muted through the meeting unless you're acknowledged by the president. And you can request to speak by using the chat window. And it's you can chat to everyone, not just the president, also the support staff and see you will make a request that you want. Your mike on the attorney's next president will then recognize your request. And when you're done speaking, you and Michael PET, and we'll continue that process through the IDE. You should also pop open the participants window. Clicking on an icon in the control panel. You pop that open, you'll have the list of participants that are attending the session tonight. And then also the ability for you to raise your hand for motions or to vote yes or no on poets. So that's what we'll be using that participants formed a fool. So I want to make sure that everyone knows that we are expecting voting Senate, Senators to vote. You'll be hotter than the votes after the meeting. So let's take a look and try this once, make sure everybody's got the tech working. We're going to do a quick called a quorum on by using this Ohutu, which I'm now going to LA. Git Gioia muted. If you are, if you are voting senator, facts are I'm going to launch is all and please of click. Yes. And if your liabilities are a lot more, and we have 57 senators, it's not accurate number. Yes, I believe it is. Very accurate. Plastic like yep. That's it for that. All back to Charles. Thanks, Joe. Let me briefly. We don't have a lot on the agenda today. I'll share the agenda in a moment. Again, I do want to thank everybody for coming. Even if it means virtually coming to your computer in your den, in your house, or in some people in your, on your deck into backyard. It's a beautiful day by the way. I envy those people who were sitting outside at the meeting. I'm indoors. So let me share the agenda. Share screen. This went here. Our agenda is pretty white Today. We're going to have the first two items are the adoption of the agenda and the approval of the minutes. These are typically done by acclamation. So first on the agenda is adoption of the agenda. Can we get a motion to approve the agenda? Yes. Can we get a second? Yes. All in favor? Please raise your hand. Lipsky, Charlie. Alright. The agenda is approved. Start. Next on the agenda is the approval of the minutes. These are the minutes from the emergency meeting on July 20-20-20. Can I get a motion to approve the minutes? Yes. Can I get a second? Yes, we got a lot of those. All in favor raise your hand. Where there. Okay. Thank you. The minutes that approved. Next item on the agenda is the present-day presentation of the Excellence Awards. I will stop sharing for a moment and we'll go back to the gallery view. Karen has the plaques that we are going to give to the winners of the various awards. I'm going to read off the winners. There are 17 in total in the beginning that I'm going to read off. And then I would like to unmute everybody's microphone so we can give them I add okay, all the winners. And then we will unmute the microphones again. And I will announce the last award that John Olson exemplary Factbook Faculty Award. And I'm all unmute everybody's microphone it and give them a plaza get. Okay. So that's what's going to happen for the next couple of minutes. The first group of awards are the Excellence in Teaching Award. These go to faculty. The first winner is Salil Lotka. I apologize right away if I'm mispronouncing somebody's name, Karen is holding up the the plaque. So wheels in biological sciences. Next is Jill Flynn from the English department from William rose from Kenya, can etiology and Applied Physiology. Wrote lovely plaques. Uh, when white from history. Okay, those are the excellence in teaching awards. We have Excellence in Teaching Award for graduate students. First, Diane Lucas bokeh from the College of Arts and Sciences. Me, sorry. Yes. Very good. Next is Hara Newman from engineering. Okay. Robot Kumar, arts and sciences. Okay. And Kendall dog tree from human development. Okay. Now we're going to come to the Excellence in Undergraduate Academic advising award. First, Jennifer sailor, School of Nursing, then Tracy Holden, communication. Okay. Vincent de felice, Business Administration. Thank you. Guarantee to a great Vanna White interpreted impersonation. Now we have excellence in scholarly community engagement. David 80K for many associated in arts program. And Jennifer Buckley from mechanical engineering. Thank you. Next, we have excellence in scholarly community, community engagement for graduate students. Andrew Jencks, Arts and Sciences. And Kaelyn McDonald from Arts and Sciences. Okay. Last on this list, we have excellence in mid-career faculty scholarship. First is Pasha Bueno Hanson from Women and Gender Studies. Thank you. Last is Chuang Zao Yang from my department, Electrical and Computer Engineering. Thank you. And Joe, if you can unmute at everybody's microphone so we can give them all a round of applause. All right, next, I would like to introduce, I'm going to share my screen here for a moment. Well actually, I'll do that in a moment. We want to announce that Fred Hofstetter has won the John Olson exemplary faculty award. This is awarded by the Faculty Senate to someone who has had a long career of service to the Faculty Senate. This year is a winner is Fred Hofstetter. And you can see the screen. I'm going to share my screen with Fred's contributions there. So you can see the long list of things that Fred has done. He's been as senate president, an elected faculty senator, member of practically every committee that we have in the senate has chaired many committees. Members, Budget Committee, the Graduate Studies, presidential advisory, et cetera. I think he's a well-deserved well deserving winner of this work. And I would like, Joe, if you could unmute everybody's microphone and we can give Fred around of applause. Thank you. Thank you. Felt deserved. Fred. Next on the agenda are remarks by first president. Sourness is President and scientists with us, Joe and can you unmute his microphone? I'm here. Thank you. Can you hear me? Ok. So thanks very much, Mr. President Charlie, for the invitation. And I want to start by saying welcome to everybody on accomplished for the fall semester. Particular mirror friends in the Senate doors and all the other members who attended the proceedings of the Senate. Administrators, students. Welcome. And on behalf of both my wife, Elena and myself, I want to say that we all hope that you are healthy and safe and not just you, but your families, your loved ones, the people you care for during this pandemic. As you know, the health and security of our campus has been job number one for me, our highest priority, I have a great team has been assist assisting me, the Health Advisory Committee and others, certainly the provost and Charlie Reardon and so many others. Dean Cathy Maat. We're here and faculty, many faculty like Jennifer ***** who have stepped up any measurable ways along with Dr. Tim Dowling to keep our campus safe and advise me on the best course of action. So since March and throughout the summer and now we've been meeting day night. There's no difference between day and night, weekend and weekday. We'd been working tirelessly to get us where we are. Obviously, we're proud of some of the capabilities that we have developed in this process, including the in-house testing capability, which initially was just going to be for surveillance purposes. But I can tell you after a marathon of course, with the governor and his team, This We Can we rent weekly 35 this week. We recognize an official diagnostic because we can turn our results from this covert tests in few hours, which is a key. We've taken. The brave step I have to say to reverse or course of action that the planet would announce the back last spring and the spring the trustee meeting. And when we said that we're going to open the campus with essential way, full residential occupancy and with nearly 50% the blended format of instruction between online and face-to-face. We had to monitor the evolution of the disease during the summer months and about a month after our initial announcement said brave step. We did the responsible thing, which was to densify the accomplished. And we rolled back initially to only 3500 residential tunes and ultimately to about 1300 residential students with the net effect is Robin will tell you that today we have only about 10% of the most critical classes only conducted in the face to face modality. Everything else is in online. Either synchronous, the vast majority, I think 87%, or a synchronous for some of them. I want to thank the faculty. You, you've been sung heroes. You've done amazing things to change your trade. Really reinvent yourselves what you do to help the institution, the enterprise. You've done an amazing job both in the spring where obviously at 0 time to, to, to change. But we did it was a herculean effort, but also through the summer to educate yourselves to, to reinvent, to, to find this new ways, to do things in a much more effective way for our students. And I think they appreciated they're stepping up themselves as well. With respect to our students, I have to say it is a challenge sometimes to appeal to young adults, but we've been doing well. I feel through the protected flow campaign appeal to their sentiments for the other fellow individual where each others care keeper. And so we have to do to win at this together, the consequences are too grave if we don't, for the education of not just these individuals, but for so many others. Just imagine if, if this university we're going to be just like any, any other one, god forbid, we tend to reverse plants and even some students back after a few weeks of operation, I'm not going good right now. Imagine the implications for our state economy, the K through 12, the whole ecosystem. So we are marching carefully the impedance of a residential. Occupancy with the testing ability. And we hope to take more steps as time allows to, to, to, to emerge in the spring with even a bigger population. Now, research, obviously thanks to the leadership from Charlie and others and he's theme has emergence of a well now we're back to 85% occupancy. As far as the buildings are concerned, half-hour occupied, half are not occupied, as you will see later in my presentation, we need to save some money. Unfortunately, that's the consequence of the decisions we made. As I said, helps people are first and then the financial mitigation. But there is, there is a need for some financial mitigation. And so only half of the buildings are open and half are not. We save money all if a building is not open or is only partially heated or air conditioned and we ask for your cooperation. I know it's inconvenient right now. Not be able to access your offset predates and conveyed for me. But, you know, it's what we have to take to to win at this together. I want to thank before I turn the page, I want to thank every member of view who has helped and advise this throughout the summer in the fall Planning Committee for reopening. And many of those individuals are going to be named. More than a 100 who participated in the steering committee and all the other subcommittees. And many are going to be named to continue with sprint planning because this whole thing has not ended. I'm afraid it's a multi-year impact. So thanks to many and I'm rarely wanting to single out people, but since thread Hofstede that want the olson award, Fred your your leaders contribution, that budget and planning committee and continuing. And I'm saying this because I want you to continue to help us with conversations about some of the financial impact and measure have to take you and your colleagues. So let me now move on to my first slide. And I had a few slides, which for interest of time is the chair. I did not use about 30 open-end, but let's jump to the one slide if my genres, but surely 100 enrollments. Because everything that I will say after that slide really depends on enrollment where all of those institutions at 40% of our budget is our enrollment. So you tell me you're an old man and your net tuition revenue, and I'll tell you everything else. This is one of the most difficult things that you can never aspire to to address projecting enrollment right now. I mean, if you can do that, well, you should be into the gambling business. Every rule that we know work for years is no working. You know, what we knew about Mel, traditional patterns of metal are different. What we, we knew about people who deposit that whether or not they will come is different. People who register. They may have even registered, but they might drop after registration either because they found they are not happy with the modality of a class. Perhaps they wanted face-to-face and this online. Perhaps they actually want to take it, but they can't afford to take it anymore. So there's so many parameters or might even have gotten sick, you know, along the way. So there is so much we learn long time ago we can't use the deposits were using registration so as a proxy. So with that great caveat and all the things in the light blue, which I'll mention in a minute. I want to give you some numbers, but please don't hold us to those because they're still a little soft and they add and drop date is tomorrow, September 15th. People receive their bills with Delays because obviously we had to adjust the decisions of course, we offer in the modality and how we offer. People have unpaid balances. We've been lenient. We've not insisting on September one dates and deadlines that we did in the past. So it's going to take a couple more weeks to really make the numbers harder. But what we know as of today and some user actually on target with our best predictions early on. I was thinking, you know, if you remember back in the summer early somebody will have about 3700 full-time freshmen who are coming here for the first year. And we are at 3754 right now, which is a again, a little soft number, so you might melt closer to 3700th, I believe by the end of this deal. It's down 4036 from last year and 750 from the 4450 target. That has a huge implication. With respect to continuing students and transfers. The numbers are actually not terrible. We were fearing a lot, but we have a strong institution with a lot of Excellence and we cared for our students. We're right now in registrations and four down in non-resident students, including International, which is a miracle to be honest, and went up 94 in residential students were down on thrusters that you might have believed. Don't want the trash right now here if they can take the time that they were they are and assess and reassess later. So this is down from last year higher 45. When you look at the specifics, there are some categories that are softer than others. In particular, the freshman to sophomore determine session, usually we both in 9192% rating there, which really helps our US news rankings and other things. This year we predicted in, slipped to 90%. It's, it's reasonable, but it's another 1% there. The resident students are retained better than non-resident students. So that's, that's where we are. Some great news about the associative notch program. It seems to be up, again based on everything we know might change in a few days, but we're up from about 850 last year to 918 when there's about steady big increase in Dover. Then I think about steadying south of Delaware and graduate students are up 342. Don't ask me yet that all those peaks, the out all those paying. What's the mix of residential and non-residential? This, this slide was put together only moments before this because it's the kind of thing that changes by the day. We should have a hyperlink so that we can see what it is. But overall, it is 121 graduate students. Now, as I said, that the true impact would play in a few days to fight and keep the students that we have kept. Even in spite of all these challenges, we had to invest more scholarship money to go off that appeals to really fight the battles. So at some point when we started the shaping the class of this 4450 students were planning for a tuition increase, which we didn't give. We'd set aside $243 million for scholarships, which was increased. We had an amazing class to come. We're projecting between forty four hundred and forty six hundred the phenomena of GPS. We had never seen those in our institution. And then we had to clump down to 3700 students and spent just about the same amount of money. So you get the idea. Let's go to the next slide. So what is the financial impact of all those things? So first, let me start with some good news. Because from that point on everything and I will say is not going to be so encouraging, but I have to speak the truth. So in early June and even earlier in spring when the pandemic first erupted. We we had a projection that would probably be 80 to $85 million in the hole for last year fiscal 20. Through amazing mitigation, we managed to reduce it to 49 million. And even after more and more and more scrubbing of the bottle, the bottles, we net is the year. Lot less worse than we fear $20 million because we basically reduced expenses. We've said so many no's than I've ever said my life and I don't I'm not proud of that, but this is how we were able to get to $20 million. So we at least started this year with a bit of a bite, the boundary condition, but let's let's not get fooled by that. Our fiscal 2021 operating budget that was approved by the Board of Trustees. And we presented at the June meeting of the trustees, projected revenue shortfalls in all categories, but primarily tuition where tuition dependent institution with reduced enrollments, reduced financial aid, and an overall higher $68 million operating shortfall for this year. And that was under the best-case scenario which goes with the students that we would start with the scholarship doors are we span and with a frozen tuition and everything else, that we would have the full residential occupancy, over 7 thousand students in dorms. And we would have athletic activities and so on. How we were able to mitigate initially the $160 million deficit was by applying a round of significant actions, cuts, austerity measures through salary and hiring freezes, executive pay cuts, reductions in deferred maintenance budget, reducing the part-time employee pay after a period where we've protected inevitability. And assessing five to 15% of reductions due to all units with a small reductions in administrative, I'm sorry, in academic units and larger reductions in administrative units. As I said, this goes all predicated on a fool. Folders adventure on campus in the mix, or face to face and online classes, you might say. All right, Mr. President, you were able to go from 168 projection to withdrew mitigation. $6 million for mitigation to $82 million deficit. How are you going to cover that deficit than the answer is the board of trustee group, after the North conversations agreed to cover the $82 million from our investment portfolio and the endowment. So that's how we're going to balance that book. Assuming residential accomplish with a mix of face-to-face and online. So let's go now to the next slide, which I'm afraid is the reality. And the reality is our fault. Occupancy evolved enhancer, financial impact his chains. We went from the 7 thousand projected students to initially 35 hundreds, and finally to 1275 in the residence halls. We have primarily online courses. We have no fall sports competition. And all of those basically is increasing immediately, are operating shortfalls by an additional $60 million. That's on top of what I said before, the dollars that we anticipated before. So that's stuff. You might say, where does the additional 60 million coming from? Well, it's the loss in the housing and dining revenue, all those auxiliaries, which by the way is in the 6065 million thereby itself. But through mitigation, we were able to bring it down to 30 million. We have given a discount, a lot of pressures from peers and others and students who asked for it, 15% discount and the comprehensive fee. We have given free parking to everybody. That's 23 $4 million loss for the year. We have huge costs for costs for our buses that hole around only nine people per bus because of the densification. So these challenges, in addition, we had even more attrition that what we projected in the summer, in June for the students and we had to deal with appeals and increase our financial aid more. And of course, as I said, we lost the athletics and events revenue. This is of course already very concerning. Producing a budget these days is an exercise in futility. By the time we put the ink down, we have to erase it and start all over again. We are projecting a budget for the year, but unfortunately, we have no idea what the spring looks like. If you have the tools and ability to tell us, please please advise me anytime a doctor does not know what's going to happen. We're dealing with a range of scenario. One scenario might be that the fall scenario would be the current for scenario will be replicated into the spring. I hope not because that would be devastating. That'll mean another $60 million. We might be able though, to be successful. Maybe there'd be some innovation. We all pray for it in half care. Perhaps a treatment option, perhaps a vaccine, although it won't be available. I don't think by the time we start spring, by at least the if it's some site is a different story. We hope we'll be able to perhaps bring back dial towards the 3500. I don't think that we'll get to that 7 thousand, To be honest. The demand is there. We know that people want the dorms. We know that they have already asked to defer whatever contracts they head for the fall into the sprint, but will it happen? We don't know. And the other thing that we don't know is whether we will be able to return to face-to-face, at least the half face-to-face, half-full online in the fall. If we do that, we'll be all done. If not, they will be the third semester in a role where students are forced to be exposed to online education. A horse great for many of the students, but not every single one of the students. And there are situations especially to foreigners and minority students were those disparate is the socioeconomic disparities put our students in a disadvantage, the rocket goes the worse it is. So, um, I'm concerned, very concerned both about the numbers, the retention of students in the spring. I'm also very concerned about their ability really to continue to charge the tuition at the levels that we have. Particularly because some of the competition will have to offer some discount. And speaking about competition, you know, sometimes you hear about ten schools gave discount intuition even this semester. But you've got to know, number one, some of those students had to face an $80 thousand cost of attendance. Number two, I'll pick 11 school that they just announced that Georgetown, they have a 25% drop in enrollment. Makes me feel happy with our numbers. 25% drop in enrollment. And they had to give it 10%. This condition that still didn't stop the students from node point to the university. So you can understand the picture. When you put it altogether. It's a daunting picture and perhaps you can show the previous slide one more time, Mike, just for a second. Remember it all started with a $168 million operating shortfall, which we had mitigated through the steps that we did. And now we're adding to the 168 or the next slide, 60 and maybe another 60 in the spring. It's anybody's guess. These numbers seem very high and they are I never had to face this my life. I don't think any president had to see that. I can tell you that I spent a good part of every day talking to other presidents when we think we look at the quarter of a billion dollars, that might be a worst case scenario for us this year. And I talked to others and they say you're in really good shape. You know, ours is 1 billion. Others, it's a 0.5 billion. But $250 million is a lot of money. It is really a lot of money. And to find it, it is very tough. We've done anything that was easy, anything that was not touching the livelihoods of individuals a human capita would done. Believe me, we'll continue to look for opportunities we can use all the advice will work for ideas with the senate finance and budget for Mary. We've talked to Dean said, obviously the pros denied two chairs. We welcome ideas. But let's go to the next slide. So as just essentially said, the initial 86 million over reductions we operationalize without significant personnel actions. This additional 60 to $120 million that's coming our way. We have to take some very brave and unfortunately very unpopular steps. And, and thanks that, believe me, I'm the first one that I do not want to take. We have two, it will not be responsible if I if I told you that we don't face this. So the first thing my role has been protect the core of this institution were next and academic institution. And so protect as much we can be academic units. What it means in this situation as yes, they're going to have to, to face some additional reductions from 5% would go to 15% cut levi during the academic units. But it is smaller, a lot smaller than units that support the academics, like the libraries and so on, that are slated to have perhaps a 25% reduction and then administrative units. I'll just give you a couple of examples. Athletics and student life, or they've, they face some reduction in activity due to no fault of their own. The initial reduction of 15% has been increased to a target of 35 to 50%. And the higher end of the ranges, because we are uncertain about the spring. Those are huge numbers, particularly when you've exhausted or the easy ways to mitigate. And administrative units like the police and research and development and student life and so on. Communications, legal. They have to deal with an increase of the initial reduction from 15% to 25 to 35%. It's a daunting picture. I wish I had better news to share, as I said at the beginning, but it's the reality. And we have to, to navigate this with, with humanity, with respect with an understanding that we're in this voyage together. You know, we have to roll together to do everything we can to help the institution. I ask for your help honestly. For example, as we built the budget for the winter and moving out, we we put a cost in a call center in the budget to offer the classes in the winter, it's going to cost us five to $10 million shop. If there was any way that the faculty would agree one time to teach an extra class so that we don't have costs in the winter. You know, that would be $10 million that can actually protect the livelihoods of many one who potentially would have faced a thermal or maybe even a layoff. And that's where, as I said, we all need to, to understand what we can do together. Our peer institutions, you read the press just as much as I do. I wish I could tell you, honestly, that there would be no furloughs in this institution, no layoffs, but they're happening everywhere. So what we need to try to do is to minimize the extent of the impact, to minimize the extent of those individuals that could be affected themselves and their families. We want to incentivize as much we can. Voluntary programs. So for example, a voluntary retirement incentive, stuff for higher of our staff members aims being to retire. But at this juncture, you know, we have to navigate. We have to stay afloat this year and unfortunately isn't going to be justice here. It's going to be this year, next year, and the year after, it's going to be at least the three-year turn around my eyes in most people's eyes to get out of this hole. And as to the extent we can do it by utilizing voluntary steps, voluntary schedule redactions and all that. We will minimize university wide presume metal strategists such as No, thank people for a number of days or potentially not contributing the full amount of their retirement and this and that. As I said, you read it all when considering at all, we're going to be partners with with the faculty, with the union that represents, if I copy it, we'll see what we can do in this very, very difficult time together. I'm open for ideas. Once again, that especially the budget and finance committee of the senate, that I welcome your participation. And if you have any questions, I know it's hard in this format, but I'm happy to take them. Are there any questions for president then assign us. Raise your hand. We will try to track i Charlie, as you're tracking the hand, I wanted to also mention that this will not be neither the first nor the last opportunity, but you can consider it that preferred lunch first for do they screw up? Because I think it's very important for you to be in the loop immediately as the picture is developing. Ident, descend to written communication to our campus community. Hopefully this week or is Jeremy, as we formulated some additional thoughts, but certainly to inform them of the budget picture. And we're waiting on the enrollment dynamic picture because that's important right now is a proxy to that. And following the communication, maybe another ten days later, there'd be a double quote. We would discuss with the community the impacts in the meantime and borrow what doing outreach to the colleges, to the administrative units, two departments, as the case might be. So we, we asked the chairs that deans, vice presidents to work with as opposed to NIH, navigate this endemic to get yes, we we we fully understand that these are unusual circumstances. Joe. I see that John Morgan would like to ask a question. Can you un-mute John, please. Go ahead. Yeah. Yeah. Thank you very much. I should say that this year I'll beyond the university's faculty senates Budget Committee along with Fred Hofstetter. And although I would say we're not looking forward to having to address these challenges. Will certainly tried to do the best weekend. I do have a question. Perhaps you could clarify it. President, dishonest. I believe that most, if not all of your remarks were directed toward the university's operating budget, could you tell us what's happening with the capital budget, which is I think another couple of $100 million? Yes. Thank you. First of all, John, thanks for that partnership, your willingness to work with us and you're absolutely right. I focused on the operating issues because some of the capital projects we've over multiple years so we could cushion they bike there and then an additional people here certainly made it remnant would weigh in on that. But I can tell you one thing. In parallel with the many mitigation steps that have announced, we are curtailing significantly the spending on capital project, certainly new projects, as well as the deferred maintenance budget. In my years, I increase the deferred maintenance budget because we had a huge backlog of a $0.5 billion from 18 million a year to 36 a year. This year we're going to bring it back down to 9 million, not even 18. So we have to do that. The other thing as the only buildings that will continue are either those that there's a hole in the ground and there they need to be completed, particularly if they're being completed with other people's monies. And in that sense, I will highlight the fintech building that we are not providing the capital to build that building. It is the Delaware Technology Park. One project that is very dear to my heart. I know to many of the faculty, especially in the life sciences is McKinley. We need that project. I can't tell you how much we need that project for our future, for our majors, for a research enterprise. We're going to have to defer McKinley by a year, the demolition and thinking about constructing the building. And that'll help us with 25-30 million dollars collective impact on our budget. One project that will continue is Drake glob. So again, we need to give it a little bit of sense of hope because we weren't coming the other end and we don't want to come up with an empty we've been meeting Drake for many years. We have the $10 million that Drake will require from state funds. It's a prevailing wage project and we're happy to be able to continue that project. I hope that addresses your question, at least in part. Thanks. Joe. We have one other request, precedent and a scientist and I think I'm going to make this the last one. Can you un-mute Pia angry, self-police? I don't have a question. Oh, I'm sorry. Your hand was raised. Clapping. Okay. Well, thank you. Thank you, President Assad. For that update. We certainly understand it's not easy time. Thank you for your support. Didn't understand. That's all I ask for people's understanding and doodle together. That's all. And to be human to each other during this time and to drive to protect especially our stuff. Is many of them as we can. Maybe that's the very bored. I mean, I, I can't sleep at night thinking about this. And I want us to all work together to see how we can contribute to mitigate. Yes. So let's move on. Okay. Next on the agenda. Remarks by Provost Morgan is Provost margin here and she wish to speak. Thank you. I'm unmuted now. Thank you. Thank you, Charlie. It's good to see everybody. We're in Week three. Dennis, I want to thank you for giving that Frank overview. I've known Dennis work day-by-day with them now for three years and I've pretty competent telling you that that was the hardest taught case given. Now, just to make sure you remember the numbers because they're really important. 60 million now for fall, it's what we're looking at, a $60 million deficit that's on top of it. Of the deficit, the 82 million from this spring that the trustees are going to help us take care up. We get another 16 million and as we go into spring 2021 would be 60 if we're like we are now, it could be worse if we have to give a tuition discount. But we're looking at anywhere from 60 to a $120 million problems. So we really are asking for every, but we're asking for input. What are, what are your preferences as faculty? We do not thing for faculty workload compensation without working with the AAUP. We don't profess to know what is in what a quitter people's desires, what, how would they best like to help us? And we're asking for that help. As I said, we have not given tuition discounts, but we may be forced to do that if we have to continue with online instruction. But that should help you to understand why we are so incredibly grateful to all of you for what you have done to upgrade your online presence. 1100 actually, I have the exact figure here. It's, it's pretty impressive. Yeah, 1198 faculty participated in the offerings ever this summer from the Center for Teaching and Learning. Faculty Commons, academic technology services, professional continuing education, and the library to upgrade their online presence. That translates to about half the courses that we're offering. I would challenge any university to have a faculty who've stepped up at that level. So it's really important to be, to provide the highest quality experience online. The second thing that's really, really important is to keep our students, our faculty, and our staff safe. We've had safety and security as our number one priority, and we need to continue that. We're in Week three. We are holding our own. We know there are some parties happening on Main Street, but our students aren't even putting pressure, peer pressure on each other. Our students are really stepping up in great ways. On UDP day, new RPD. We're all trying together to do this and are in how surveillance it's helping a lot too. I want to take a minute to tell you about an app that will be unveiled next week. It's called the del, the coded alert Delaware smartphone app. And you're going to hear about this. What this is is an app that everyone on campus, we're asking them to download onto their phone. And it's an app that will facilitate contact tracing. So if I have that app on my phone and I become positive, everyone who has been near my phone with a Bluetooth handshake within a certain distance, we'll get an alert that they've been exposed to some why they weren't. We told who who is tested positive. And likewise, if I happen to have had my phone near someone else who tests positive, when they test positive, I will get a message that no personal information, but I've been exposed to someone. I might want to be careful. I might want to be tested. This app never tracks our movements. It never tracks our location. It never can be used to monitor what we're doing. It's anonymous and private, but it is literally a Bluetooth handshake and it keeps a record of how close my phone is to the other phones it comes in contact with. You can see that this is a powerful, powerful contact tracing to you'll be able to load it on the Delaware app. The states around us have similar apps, but if you happen to not live in Delaware, you can still download the Delaware app and use it. We're trying to roll this out very, very quickly. If I've gotten some of this wrong, Charlie Reardon who's going to talk about it in the chat box and correct me and I appreciate that, Charlie. But I hope you as faculty will encourage your colleagues and your students to download this powerful tool for helping us to keep each other safe. We want to be the university that makes it to Thanksgiving. And I think we can. Now on some of our, our academic updates, I want to welcome our three new deans on that would be micro changes for the Honors College, Maria restrict letter for the Biden school and we Rossi for the graduate college. We all know them but welcome, welcome to the flock. And we're glad to have you on board. I also want to talk about some of our diversity and inclusion updates. It is not a coincidence that Black Lives Matter is a movement and other diversity and inclusion movements have come to the surface during Kobe 90. It is neither inconvenient nor a coincidence. These are related incidents. We must take every opportunity nail to make progress on diversity and inclusion. I want to thank everybody who's worked on the UD anti-racism initiative. This is co chaired by Alison Parker, TED davis, and run that over B. And many of you have heard about this. It is. Movement growing organically from our students, our staff and faculty member and many other faculty members. They're working with the Office of equity and inclusion. And many of our diversity caucuses are graduate college. Many groups I want to just showcase to events that they will be having soon. One is Wednesday at four PM. This is on a program through the community engagement initiatives. So pay attention to that. It'll be on racial justice through collaborative programs and projects. That's this Wednesday. Other one is Tuesday, September 2009. And that is the Speaks Warnock symposium in the history of race and racism at university starts at 12:30 PM. These will be advertised, but these are, these are already tangible actions that the anti-racism initiative is taking. They're doing many, many more things. And I want to thank them and let them know how much we support their actions. A lot of work has been done with the graduate college on issues of diversity and that we want to continue these and we're looking to be a partner with anyone who wants to step up and take a stance and take some action and help us to make the kind of progress that's long everyday. Faculty Affairs, met cancer, BEC is working a task force, an equity in faculty evaluations. This is come up through the COBIT 19 outbreak. As we know that our faculty have been differentially effected by having to go fully online, whether they're pre-tenure, post-tenure, just various types of situations. Summer caregivers for others, some have small children to take care of and and in some cases, practically homeschool at this time, the task forces Matt, chandra 3D, Martha fuel, Gary Henry, shown of I can Dana vary around looking for input from lots of people. And this group will be working on and how can we be as fair as possible to our faculty as we evaluate them both for promotion and tenure, post-tenure reviews, two and four-year reviews, all kinds of things like that. As far as the one-year contract clock extension, you will recall this is an opt-out policy that we put in place last spring to help our faculty. They do not. I have to use it, but they, they don't have to opt-in and everybody gets it and one can choose not to use it if one doesn't want to work with our department chairs and deans to, to continue to look at this policy. And it has been extended to our new faculty members who joined us very recently this summer. There 8686 new faculty members that have come in and we've had some virtual new faculty orientations. They've been greeted by a lot of people. We're going to continue to to try to provide some events, but I would encourage your departments. I know you're already doing this. Try to reach out to these people who are getting to know us only through zoom faces. And we really want to make them feel welcome. And we want to try to help them be as successful as possible. I already told you about a lot of hard work that you've done this faculty and Dennis said that too. I seen determination, resilience, flexibility, and the courage to get through that us. And I'm really grateful to everyone of you. We all are. I think you're grateful to each other and together we should be proud of where this university is. We're going to continue the academic town halls. And I know Charlie rear no be continuing the research town halls at least through September. And then we'll ask you, what do you want to hear? What do you want to do because we're happy to continue those town halls. I wanted to thank all the speakers who come and participated in them. And it's, it's been a great resource, certainly, certainly for everybody. As we deal with the budget challenges and with the fact that everybody's really tired of this, we are really ready for it to end. There's nothing novel about sitting in my dining room anymore. I want to continue to be confident and I am that that determination, resilience, flexibility, and especially that courage to be a blue Han and protect the flop is going to keep this going. Thank you, everybody. Thank you. There's just no any words to say. Thank you. Provost mark, in this, do you want to answer any questions? Does anybody have any questions for Provost Margaret? If you do raise your hand in the I see John Morgan has raised his hand. Can go ahead, John. Yeah. Thank thank you, provost Morgan. I did have a question about the number of new faculty in the spring, I had heard a number of 61. And I think you mentioned 86. Could you tell us whether those are faculty who were hired in between September 12019 and the present time. And are they starting immediately or have their start date spin differed by several months or even a year. They represent tenure track, continuing track. And temporary faculty said the temporary may have that number be a little higher than, than you would've thought. Some of them came last January. So we had, we have some of those who are new faculty who were not oriented prior to that. It is possible, I don't know them by name and number. John's I wouldn't want to wouldn't want to say exactly, but whether some of them are differing until January, we did give them that option. I don't know if those who deferred to January, we'd have participated in our virtual orientations, but we will be reaching out to those who come in January. We have tried to have some special sessions for faculty. You can last January, there were not many that you can imagine. They were on campus a matter of weeks before they had to vacate. Thank you. I don't see any other requests to ask questions or provost Morgan. Thank you. Promise. Bargained for your update. As I said, President Sadat's, we, the faculty will work with you as much as we can to get through these trying circumstances. Next, on the agenda are announcements by me. I only have a very minor announcement. Karen asked me to remind a senators that if they need to miss a meeting to tell her in advance tell her in advance of the meeting so she can record us an excused absence. My next I am become a bit of a tradition in the faculty senate, the first meeting of the year to ask our parliamentarian, Who's been John gem for several years now to give an update or give a report on the use of Robert's Rules and proper decorum, et cetera, for senate meetings. So I'd like to recognize John Jim now. Thank you, Mr. President. Appreciate it. Allow seeing myself. Henry Martin Robert was born in South Carolina in 1837, but his family did not support slavery nor later Confederacy. Robert graduated forth, I'm from West Point at 1857. But he did not see combat and the civil war fever contracted in Panama, kept them from the front lines. So did his specialty as a military engineer and an expert in harbors. Robert oversaw projects involving water rate other ways at his postings during and after the war. Sometimes, well, often according to him, meetings with public bodies about military engineers wanted to do in the areas, in those areas degenerated into disorder. Robert found the same problem. Religious congregations imagine that devout Baptist Robert would join the local churches at his postings. And as a military man, he was attractive to the member is to put on the congregations, boards of trustees. Both secular and religious meetings convinced Robert Of the following quotes. One can scarcely have had much experience in deliberative meetings of Christians, not realizing that the best of men, having wills of their own, are liable to attempts to carry out their own views without paying sufficient respect the rights of their opponents. The outline is the phrase, the rights of opponents. Or Robert, the xij value was open debate on discussion, shelf flow resolution. Thus, he produced the first version of his rules in 1876. Is wife advised and not a list, but an explanation on this advice. The list grew to a book. The 11th edition from 2011 has 716 pages. Most body such as ours use Robert's rules as a matter of Bohr's book, so dominates the field. The US Congress has its own rules, which is a separate story. The rules do allow and encourage groups to establish their own special guidelines. That President Charles Ponzi let SAS that this year, we review some points from Roberts and also our methods for meetings and debates. Every Robert lived contemporaneously with Alexander Graham Bell. So he knew about the telephone. But we might wonder if he imagined the communications. We have now. A 2011 edition speaks of electronic meetings in which everyone can be curved Live, which is a telephone conference call. I expect that the next edition will have much fuller discussions of telephone and video meetings are now the standard in Robert's, which we meet is that accessibility for each member have live participation through, at minimum, an oral connection. You might say that the meeting must be synchronous. Here are fixed points of emphasis for us. A LAN, the meeting in whatever format, live resume bar here for business meetings consist of remarks by administrators, which I enjoy comparing two when government administers the United Kingdom appear before the House of Commons, followed by reports, followed by resolutions for voting. As senators, we represent our units and the university in discussion. And we should be sharing what we hear from statements and reports with our units. Number two, motions, our agendas do usually have resolutions for us to vote on. It can pass them, or we can amend them. We can amend amendments. We can send the entire matter back to committee, and we love to do that. Can table emotion. However, we haven't table anything for a decade. Rather, we postpone until a specific time. Residents have asked the editing of resolutions he sent where Administrator Karen, head of thought, editing on the floor is too much like making an amendment and has sometimes inhibited debating the actual issue. Leads us to number three debate. In 2013, pioneered by then President get Denny Galileo. The executive committee hosted a handy reference of the most commonly used parliamentary procedures. This link from our website, this a smorgasbord of opportunities for what we can do to tour resolution and lists whether the matter is debatable and the voting threshold. It also lists specific. Practices that we have it up it for debate in the Senate. The Senate follows the guideline from roberts. Mover of the motion speaks first. Or if not moved, mover tear the originating committee, us the preside or will often ask if either of these two people wishes to speak. And the Senate adopted on that list. The stricture that Sanders may speak only twice on a map. This limit is hard yet generous. In Congress, members can speak only once. When we see the advance, the agenda for a meeting. If we want to speak, you should prepare our remarks as they do in Congress. We should view speaking as a valuable opportunity to be treated very seriously. Back forth and shattered remarks are not permitted as discussion should flow through the preside at when Gore hall back forth and shouted questions have been problems. Unzoom. Probably not. Number for all Ling question. A resolution. And genders, no debate. The preside or may ask if the assembly is ready to vote. All the question from the floor is not necessary. In the absence of debates. The preside or has the right to move is through the death. A recent Senate president said that the phrase, as I see no debate. Are you ready for the question is among the finest phrases in the English language. We should restrict ourselves willing the question only during debate. Dan. Members must consider the tactical matter of debate to try to shut it down. All in the question early in debate in order. But he's probably route. All. The question isn't debatable, but requires a two-thirds vote. Though the preside or has a lot of power to preside or may never called the question during debate, is a grave sin in rocks. But number five, the preside or has great authority, preside or controls the floor, reside or calls on people to speak. Presided decides whether to recognize guests are other speakers. Once we are in debate, no one should speak unless the preside or calls on them. Well, there are a limited exceptions. Points of water poisoned parliament inquiry, and points of personal privilege, which would be tough to do on Zoom anyway, leaving that preside or still in command. Okay. And number six, valley New Business. The weight of a senator to speak or the introduction of new business. It's one of the most impressive aspects of this body. Doing new business. A senator may introduce a resolution or express a concern about the university, that risk of ridicule, reprisal, or negative votes. All that can happen to a piece of business is that it be sent to a committee. This procedure is you is unique to our body, is a valuable and special right. For those of us who were Sentence at Colonel Robert believed fervently from what I have read, that if a group applies procedures early in properly, then all sides will feel that they were hurt. Aside, may lose the vote, but they will respect the process that gave them opportunities to be hurt, such as the ideal Anyway. Thanks. Thank you, Mr. President. Thank you, John. There'll be using and and I thoroughly enjoyed it. I would just like to add my own with my own little $0.02. I hope to encourage debate as much as possible. And I would like to discourage the use of call to question. When senators still wish to debate the issue, each senators only allowed to speak twice unless we go into a special session, I believe it's called. So I just want to discourage the use of called the question when senators are still want to be heard. I would like to hear everybody on an issue. So that being said, we will continue on with the agenda. And if you'll permit me to not bother sharing my screen, the next item on the agenda is the consent agenda. There is none. Then we move on to regular agenda. Unfinished business. There is none. New business, none from the regular agenda presentations? None. And now we're to the last item on the agenda which is introduction of new business. And we have one item that we have been for a job. Orange is not the right word, but told in advance that an item was coming. Senator John Morgan would like to introduce some new business. And I'm going to share my screen to show his new business. And I will do that now and we will ask Joe, can you un-mute John, so he can explain the item, please? Yeah. Thank you very much, Charlie. This is a somewhat late the resolution and I will not strain your patients by reading all of the Whereas clauses. Rather, I'll summarize what's important. It's, the resolution is sponsored by ten senators. And it's about amending the university's mission statement, which was, which is a creation of the university faculty senate. It was first created in 1993. It's been amended a couple of times since then. And the gist of it is that to clarify some rather ambiguous and unfortunate wording in the first paragraph where the university is described as state assisted yet privately covered, which has led to a great deal of controversy, particularly among legislators in recent years, about why the, why. Taxpayer money should be used to support a privately governed University. And it is even lead to the MIS impression that the University of Delaware might be a private university, as it was described when the university was last reviewed by the middle states commission on higher education. And there are multiple reasons for believing that UD is not in fact a private university. And you can scroll through the cerebral whereas clauses which make this point. And we can, including this famous case in 1950, which led to the desegregation of the university. And there are footnotes. I'll be sending an electronic copy of this ALL senators so you can read it carefully for yourselves and check the references in the footnotes. And if we could come to the end, the resolved clause it has it's basically to strike out this braise, state assisted, yet privately governed. And to add a couple of phrases providing more detail on the history of the university, some of which was in the original mission statement in 1993. And there is a further resolved clause which requests that the descriptions of the University of Delaware as privately governed or privately chartered or the like, be removed from the University's website and replaced with language describing. The University of Delaware is a state university. And a similar recommendation to those who are preparing the self-study for the review of UD By the middle states commission on higher education. And I will be happy to respond to email messages from any senator or indeed any faculty member who has questions about any of this in the next couple of weeks. Thank you. Thank you, John. Let me stop the share. Is there by Senate rules, we don't vote on new business at the current meeting. We will vote on this at a future meeting. Is or any other new business. Please raise your hand in the participants list if you have another item of new business. I don't see any. So seeing none. Can I get a motion to adjourn the meeting? Somebody say yes or raise your hand. Yes, we have emotion. Can I get a second? I have a second. All in favor raise your hand. You didn't do it. Virtually. Motion passes. The meeting is closed. I will up to see all of you back here in for our October meeting. Thank you.
Regular Faculty Senate Meeting September 14, 2020
From Joseph Dombroski September 16, 2020
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