Okay. Welcome to the first Fall Faculty Senate meeting. My name is plus out to JD. I'm in the Department of Chemical and Biomolecular Engineering. And I want to start with the usual reminders for those who just walk. Then the meetings are audio recorded as usual, available on UD capture at a podcast site. And that when you are recognized to speak on the Senate floor, you should always identify yourself for the record. Let me start with a few reminders. We do have yellow cards and they use forwarding as well as attendance. Always pick up your card at the beginning, karen, and make sure we don't have any errors in spelling or otherwise. My goal for the Senate is to move it into the higher technology world. I intend to do the following. I have already created a saccade site for the Center does to share information, we're going to use WebEx, GoToMeeting or Udi capture to broadcast the meeting to those who are not able to attend it. You're going to have a Udi Senate email and we're going to test clickers. And we're going to have a vastly improved Senate website, just search above and which has farms that are easier to work with. So that's my promise to you and I hope to do this soon. So we start the regular program of the meeting with the adoption of the agenda. Is there a motion on the floor to adopt the agenda so I can okay. All those in favor of adopting their agenda in case you haven't looked at it. Here is the agenda. >> Alright. >> The second item is the approval of the minutes from our last meeting in spring. Is there a motion to approve the minutes? Second. All in favor of approving the minutes? Okay. Thank you, Dan, ago Biological Sciences, somewhere in toward the beginning of the maze Senate meeting, there is a link that looks like it's supposed to go somewhere, but it leads nowhere in we're on the topic in the April. >> There's a minute there is a notation that says add something here, and it looks like that something is still not added. >> So I just wanted to point those out before you buy Lasker, Acting Secretary, Mike ourselves to look into this and thank you, but we will take care of that. And assuming that we take care of that. Is there a motion? Prove them. Minutes, whether Martha DMA. Oh, okay. >> All right. >> So I guess there was a motion to approve and the second All those in favor of approving the minutes. Thank you. I think it's uproot. Our third item is the remarks by Provost Dominic or grasp. And I will switch to the slides. >> Good afternoon, and I'd like to welcome everyone to the start of the academic year. I hope you all had a wonderful summer break and that you're well rested and you had some sufficient productivity over the break. And that you're going to bring your, your enthusiasm that you had over the summer back to class as you engage with students. We had a wonderful beginning to this school year, this year with a twilight induction ceremony. And I want to thank all of the faculty members that attended that and really came out to show their support for the students. And for those of you who haven't. I really encourage you to do this next year because it's a ceremony where the first year students come and there are talks from students, administrators, and faculty. And then we light the candles to bring them into the, to the community, the blue Han community. And it's a, it's a, it's a physical metaphor of faculty members really starting to light the candles and sharing their lights that they're going to experience throughout their time here. I'd also like to thank student life and facilities for a wonderful and very efficient to professor of sinuses comment about operational efficiency. Welcome weekend. It worked out incredibly well, the smoothest one since I've been here. And I think that's as smooth as one since many people have been here in this past weekend, we also celebrated a hail and well done, where we welcomed new faculty members with their families and recently promoted and tenured faculty members altogether. And we celebrate that President Assad has was there as well. And even despite the brutally hot, humid weather, We had a great time welcoming there. And we had over a 100 people in attendance for enrollment updates. We had another spectacular year of robust applicants that were highly academically qualified and diverse. We received over 26 thousand applications for admission. And at the tomorrow is going to be end of add drop. And we had a target of 2950 students. And if things stay the same as they are today, we will have 2955 students. So that is hitting the nail right on the head. And I want to think at 39 thousand I'm sorry, 42,930. Thank Sue. Gone back and forth here or does magnitude 3955 versus a target of 3950? And I want to thank Chris, Lucy, or doug Zander and Melissa stone, the entire team and enrollment management for making that happen. The incoming class includes 68 World scholars. 44 are going to Jon Kabat University and 24 in Rome. And 24 are going to St. Louis University in Madrid. We have students representing 49 states and 20 countries. The state that's missing is Mississippi. And we did have a student accepted there, but declined to come. The honest program is going to welcome 470 new students. This is down from about 600 in the last two years. And that was by intention because we seem to have been over enrolling in that discipline recently and it's stressed that program, I'll opening day. On opening day, we had 17,677 undergraduates, 842 AAA students, 3,762 graduate students, and 580 for continuing education students. And this year we received the most applications and admitted the most students from that were under, from under-represented minorities. And the freshman class will have the largest first year on under-represented minority enrollment ever. I'm sorry, since the fall of 2013, there will be the second largest. And next year or this coming year for the applicant pool, we're going to go SAT optional as President. Scientists noted. So this will be the first year that we're going to test that for in-state Delaware Aryans. Now I'd like to just go to something that I promised to do last year. And that was to do a survey of faculty and students regarding a Thanksgiving day break. And I want to show you the results and share them with you. So when we looked at students and faculty, this is for us the student slide. You see on the right, the strength of preference for a five-day break on the right, and on the left, a preference for a, a three-day break. And 77.6% of students who responded preferred the five-day break. So that's actually a pretty good response. Response rates there. When we looked at faculty, the numbers were not that much different. We had a pretty good response rate, 514 faculty members, little less than half of all of our faculty members responded. And over 70%, slightly over 70%, preferred a five-day break as opposed to a three-day break, and we're committed to five-day break for at least two more years because of the count their lock in. So we'll keep checking on this. We'll do the survey again, make sure that it's still the preference of faculty and students and that is operationally efficient. Now I'd like to turn to another topic which was a another promise I made last semester, which was to look at comprising a commission to look at promotion and tenure guidelines. And we invited, Well, the commission is going to be co-chair by Matt Qin civic and Martha Biel from the administration and from the Senate. And this is the we worked with the Senate Put together the charge of the committee and to vet the members of the committee. This is the charge as reflected through a court collaborative process. We took input and made most of the changes that the Senate had recommended. But I'll just go through this with you. The, the charge is defined more completely and explicitly the purposes and roll roles of the tenure track faculty member as an essential part of the UD mission to include, but not limited to instruction, scholarship, and service recommend guidelines for hiring and promotion of tenure track faculty with a clear emphasis on the pursuit of excellence. Recommend guidelines for evaluation of excellence in scholarship, teaching, and service that accommodate academic disciplinary differences. Recommend guidelines for pre and post tenure mentoring and evaluation to create a sustained environment for continued excellence and to develop resolutions for consideration by the Faculty Senate for matters involving changes to the faculty handbook. So that's the charge that's going to go to the committee. And we extended invitations to 11 members of the, of this committee. And as you might expect, members of the faculty are very busy. So we had to really be persuasive in the reason I don't have it up here is because this was still work in progress up to about an hour ago when I got off the phone with the last member who I had really work on persuading to join the committee, but it is a star studded committee and I'll go through it has representation from all the colleges and the different portfolios in arts and sciences. So I'll just go through the list of the members of the committee that will be in the department with in the commission with Martha and met Thomas EPS, George Luther, Chris Williams, Stewart bender McLeod, Cheryl Klein, Erica Armstrong Dunbar, Lynette, over BY david red. Red lost, who some of you may not know, but he has a new chair political science. It's just joined us from Rutgers, Joe Fox, pam cook, and Roberta golden cough. So that is the the Commission. We have some searches that are ongoing. We are searching to fill a position for a veteran's coordinator for the for student life on campus. Here we also have a search for, as President size noted, an EVP in Multicultural Affairs. And lastly, but certainly not least, is the search for the new Dean of CEO. We, which we have just launched earlier while at the end of August at a meeting of the college, the college faculty, and that search is going to be chaired by the Dean of Engineering, tend to yoga Nike. The library is going to be working with the Senate to look at trying to contain the cost of textbooks. And what we can do because this is really gotten out of hand nationwide. And our new librarian, Trevor does. Is Trevor here? >> Oh, I should have introduced you. >> Do want to stand up. Our new librarian at Associate Vice Provost for live or die I apologize for that oversight is going to be working with the faculty senate and the deans to see what we can do about maintaining and containing the cost of textbooks. And we are going to have some major building changes that are ongoing here. And I'll just announce those TCS has moved to this Professional and Continuing sizes. Moved to 50 oneself College, which is the former Girl Scout building. Igs is going to move Clayton Hall and o ISS is going to move to Elliot Hall. So that really completes my remarks of updates and I'd be happy to answer any questions if anybody would like to ask any questions. >> If you wanna wait, Denny, thank you very much. The Search for the dean of earth ocean environment, that will that not be a confidential search. >> It will be the finalists will be brought to campus. >> Okay. Thank you. Mike Keith, Mechanical Engineering. >> Is there a reason in the charge that you change instruction to teaching from 123 and then flip the order. Is there any meaning to that? No, no, I can change it either. There was no pithy OK. >> Meaning there? >> Yep. Thank you. John Morgan? >> And can I just say that I very much agree that it's important to, okay, yeah, I'm Jay Cutler from anthropology. I'd like to yield my time to John Morgan. Yeah. Thank you, Jay. So I think I've I very much agree that we should be doing our best to control the cost of prices for textbooks for our students. >> And I think it's very important that our students purchase physical copies of textbooks, which they could use and annotate and keep with them for the rest of their lives. There's a very simple thing that can be done for most classic textbooks, which is just that, or to make your official textbook a slightly older edition. >> And then students can buy secondhand copies of it for 20 or $30 instead of a 100 bucks for the most recent edition. >> I've been doing that myself for several years now. That's a good suggestion. I'm sure Trevor will take that in consideration. Yeah. Emily. >> Hi, Emily Davis, English. I was just wondering if you could tell us a little more about the Multicultural Affairs position at that search is already going on. >> Or will finalists come to campus for its bismuth hosted and done? Do you have any update on that? >> Good afternoon. I'm Don Thompson, the vice president for student life. >> And the position that we're talking about is the Assistant Vice President for Student Life, diversity and inclusion. We have hired an external search firm to conduct the search. >> They came to campus last May so they could meet with students. >> To get their input into the positions. >> So they met with three different groups of students in total, about 30 to 40 students. >> They came back in June and met with different staff and faculty doing the same thing. >> And they've spent the summer out recruiting the ideas that they will search. >> The search committee will interview the first round of candidates and narrow it to to, to for candidates to bring to campus for robust interviews. And at that point, there will be opportunities for everyone within the campus to be engaged in interviewing them. >> John Jesus, physics and astronomy. In light of the the promotion and tenure commission, do you recommend that departments and colleges should hold off a further changes for sort of another year? Or should we go ahead as best we can if we feel the changes are necessary in our current document, hope to get it approved and then revised later if necessary. I would not hold off. I think that if you've got ideas on revising your documents in pursuit of excellence to actually go ahead and do that. >> Okay. In the interest of time, let me move on with the agenda. Thank you for what graphs are. My goal is to finish this off. In the next 30 minutes we'll see how we can manage, or we're lucky that I'll get to my announcements soon. We don't have a consent agenda. We don't have a regular agenda. We have a presentation by Pam cook and we have two resolutions in the introduction of new business, which you will introduce but not discuss in the interest of time. So let me start with the announcements. I have slides for some of these withdrawals. Quickly skip over for many of them meeting dates. We have four meetings in fall and fall and spring, the ones with the stars or the general faculty meeting. And the attendance policy is that senators are excused three times, and if they are absent more than three times than the Dean will be notified and an election for a replacement will take place. The Faculty Senate executive committee consists of the following. Martha Biola is the president elect. Asked each of them to give me a slide. Barbara paralyze, the past President, Mark percep ourselves is the widespread than our secretary resign. So we are looking for a candidate. So if any of the senators as interested, please. We're still tagging denominations. And Chris Williams is the chair of coke. Can I just asked each of them to give us a slide that has the slide from Martha bureaus in Human Development and Family Studies. Incredibly busy person, doing many things at the national and international level. Barber polar attended his daughter's wedding on Sunday, and he is a professor of material science. Comes to us from Bell Labs. And like standing and reading, Mark Marcel is a professor of molecular virology and had joint appointments in other departments and research in virology, vaccines, and immune modulators. Chris Williams grew up in Alaska, looking for reasons to go back there. And he is a professor of wildlife ecology. I myself, I'm in Chemical and Biomolecular Engineering with joint appointments in mathematical sciences and biological sciences. As a student at Purdue, I used to hook up Apple two plus computers to bioreactors. And that's where my interest in computers, biology, and artificial intelligence came from. I guess I don't know if I should do this, but I'm tempted. My research is on building computer and mathematical Artificial Intelligence models of how organs are connected together, especially our digestive system and the brain. I wanted to put this slide because I think of this is the way the university operates. I think the heart, the heart is the faculty. I don't know the blood flow and there is the students or the money flow. And I leave it to your imagination on was the brain and other organs. Our faculty senate consists of 50 elected faculty senators from seven different colleges. The way we do this is we are a horizontal organization. 1200 faculty elect 50 senators. And the senators then elect the executive committee and who I just introduced. We also have exhibition on elected senators, including the president and the provost and others and representatives from graduate and undergraduate studies. One of the questions that the President as scientists asked me is, why don't we have a representative of the staff and I will look into that. We're going to have introduction of new senators, but we'll do that in the next meeting. And the interests of time, I did have a few slides on for those who are looking for the secretary position. They also the chair of the rules committee. And you gotta know, but all these various legal documents, as Dr. scientist said, I myself believe in trust and good relationships. Written documents are there as an insurance policy, but we do have the UD charter, the Board of Trustees, by a large, the URI faculty constitution and the faculty senate bylaws. I picked one sentence and put in red so that you know what's in each of those university of delaware charter gives the faculty have the care, control, government, and instruction of the student's subject to the bylaws, the Board of Trustees bylaws. Article three, gives authority to the university faculty to formulate and administer the academic and educational policies of the university and the privileges to make recommendations concerning the formation of policies Governing academic appointments, promotions, tenure, dismissals, and salaries, and under responsibilities to make recommendations about the rules and regulations for the government and discipline of the student body, policies of admission, establishment, or disestablishment of any degree program that determining the requirements of academic degrees. And the last item there, I just wanted to let you know that the Board of Trustees have their committee meetings and they usually invite a couple of faculty member student represent is to attend faculty senate office coordinate who attends those. So we are interested in attending many of these board of trustees committee meetings. Please let the senate office now and make sure that you will get a chance to attend these meetings. I wanted to let you know that the Faculty Senate operates through its committees. We have 20 different committees. I'm looking into seeing how we can streamline this and make them more efficient. There are some committee. They do an incredible amount of work. I know one committee that did not meet last year. So I've given Crist Williams the cocaine chair, to look into ways in which we can streamline these committees and make them more efficient. Complete my announcements. There is an open hearing on Monday, the 26th of September in 10 for Gore Hall, which was jointly held by the Faculty Senate and St. Patrick's Day taskforce. The question we are debating is should the spring break be moved to include St. Patrick's Day, which is the 17th of March. The pros and cons are many faculty, like having the spring break right in the middle of the semester. And but we will have a nice lively debate. On the 26th of September, I wanted to let you know that the Executive Committee approved a new Senate Award for excellence in research and scholarship. This adds to our awards in excellence in teaching and excellence and advisement. So there's again, a pitch for our open secretary position. We do have an open position for cocaine committee at large. And I think there was a massive number of people who applied to that. I told you about technologies. I have the exact committee has made a change. We are moving the presentations after we finished the senate business, we had cases where it 05:50 PM, we will start discussing salad resolutions. We were not going to do that anymore. So John, if you don't mind, and I hope we'll excuse. I'll first have Bam coke give a talk on advance. And then so we don't have anything on item 56. So item seven is four. Pam cook to give a talk on the faculty advanced program. I'm going to move to her slides and Pam, Thank you. >> Beside and thank you for putting me on the agenda. Putting us on the agenda. And I know that you said 13 minutes, seven minutes ago, but I can't go that fast, but I'll try to make it fast. So it's a good, it's interesting to talk about advanced today because it was mentioned by the president. So I want to tell you a little bit about what the events program is and what it has to do with you. There are a number of you out there who I can't see, of course right now, who are already involved in the advanced program. And we all want to thank you for that. And certainly us faculty, let alone as the Faculty Senate, are welcome to let us know any ideas or to be involved. So what, what is advanced? Well, the focus is on getting in an excellent and more diverse faculty. So I should say we work on research tested and data analyze best practices for encoded in improving, sorry, improving the recruitment of faculty, improving the retention of our faculty, improving the mentoring of our faculty. And I'll talk a little more about that in a minute. And improving the policies and procedures in the transparency of those soil. Talk also about those in a minute. So this is an NSF, National Science Foundation supportive program. We have a grant for five years. Of course, that means that they're particularly interested in stem faculty, Science, Technology, Engineering, and Mathematics. They're also very interested in getting more women in stem. But those little letters, IT are really what's important. It's institutional transformation. They realized that if we just try to change things only for stem faculty, that when the grants over everything will revert back to where it was because the campus climate will not have been changed. So this involves all of us who is Udi advance? Well, right now we have this grant from NSF. The Kopi eyes, I think are sitting over there. One is Robin Andreas and not sure she's here from linguistics and cognitive science. Heather Dodi from mechanical engineering, and John Sawyer, who is from business administration and is also the director of O I R E, the Office of Institutional Research and effectiveness. And that's really important because we are partly trying to get better data so we understand where we are with respect to diversity in the faculty and how we compare and what's happening over time. We don't work alone. As I said, I know a lot of you here are also involved. We have Faculty Fellows in five of the seven colleges who are working with us on presenting recruitment workshops, who will be working on us on best practices and mentoring, and who are telling us about the college cultures because we can't. I understand all the colleges. We have faculty allies who can be reached by faculty to ask questions. We have a research team. We're always interested in more people being involved in writing about things and finding best practices. We have an internal advisory board which is chaired by our Provost and which also has several deans, several chairs, and a number of faculty to tell us what should be going on. We have evaluation mandated by NSF. We have an internal evaluator who is Joan bathroom from the College of Education. And we also have an external evaluator. And we have several other groups that are supporting us through what we do and we are interested in more. So please contact us. So what do we do? Well, I can't tell you in my allotted time, but just to give you an idea, We're trying to improve the microclimates in the departments because you can make everything you want at the top. But if it doesn't get to the chair and through the chair down to the faculty, then you haven't gotten anywhere. So there are departments with excellent, very inclusive climates and there are departments with very exclusive and toxic climates. So we're trying to work at that. We have work done, we've given several chairs workshops at different venues. And I want to talk again about faculty mentoring in a moment, we are working on increasing transparency, transparency of policies and procedures. And let me just show you two things that you may have seen. And if not, they are going out to search committees. We made a family-friendly brochure. Part of the reason for this is and I thank you all, the language of the collective bargaining agreement had not made it into the faculty handbook for two years after the last agreement and last fall, I think it was you voted to get it in there. And then what we've done is to try to gather all that into one pamphlet. So people who interview and chairs various people know what the policies are because before they it didn't and they didn't know where to find them. We've also worked on dual career policies. And let me be clear about this. We went to the provost and said we have to do something about dual careers. And we at least need to know what the procedures are if you are interviewing somebody who has a spouse who needs a job also. And so the provost put together a committee which was chaired by Matt conserving, co-chair it by Matt conserving and Rachel Davidson. And they at least put together what the current procedure is and there should be a brochure coming out on that shortly. It may not be the optimal procedure, but there will be something coming out. We disseminate data and apologies to Charlie year, this pictures is wonderful from the research magazine. But we have put together for our recruitment workshops data on departments, faculty, students, undergraduates and graduate students. What does the gender distribution? And also because it's about smaller the ethnic distribution by college. So at least people know what they're looking at when they're thinking about recruiting for excellence and diversity. We had also a climate survey this last spring, and I'll talk about that more in a moment. Of the faculty. And we also try to draw attention to act things, faculty diversity on campus. Last Spring, Some of you may know, we ran a national conference which was extremely successful, which was called women of color in the academy. What's next? So what I wanted to talk about today was how we hope to interact with you this year. And there's two ways. One is we want to talk to you about the climate survey. We did this one last spring. We also did 1-2 years ago, 2014, the 2014 survey results or on the o IRE webpage. But I'm sure it's hard. I know it's hard to find for me and I'm sure you all don't go and read it. So now that we've done the 2016 survey, we suggest that you may want to hold an open forum where we could tell you what the results of that were. And one of the suggestions John saw your head is that perhaps at the same time he could report on the undergraduate student survey. What about mentoring? Faculty mentoring. So the faculty handbook, what you've all memorized because you are the faculty senate, says there should be a major plan worked out with every new arrival faculty rival to a unit so that there is an orderly progression to promotion within a reasonable time. And it goes on to say the entire commitment should be under the guidance of senior people or a single designated mentor who should take an active role in career development. So everyone that comes as an assistant professor should have a mentor. Do they? Well, in the College of Engineering and the College of Arts and Sciences, Natural Sciences. We ran a pilot program, our previous advance grant. And so we have something going on there. We're not going to say it's totally effective, but something, there are other informal mentoring programs on campus. But when it comes to formal mentoring, according to the 2016 faculty climate survey, 70% of the people who wrote in comments were dissatisfied with mentoring. And 23% of the respondents only have a formal mentor. So that means 75% don't have, well, it's actually 77%. This is the 2014 faculty survey. And this is more interesting because what I just showed you was all faculty, this is only assistant professors, tenure, tenure track results. So this was in 2014. And the question was, I receive formal mentoring within my department. And to make it easy for you, red means no various stages of no, green means various stages of yes. And the way we organize this was by, I'm going to call them units, not college's arts and science is so large it's divided into subunits. So if we treat those as separate units, there are ten units on campus, right? So the first, the large circle, is all the assistant professors that answered the survey. The four smaller ones Units, right? So I only chose four of the ten. So you can't tell which one is yours. And I'm not going to tell you which one is yours. But you can see they range from over half feeling like they're getting mentoring to almost nobody. So we really do need to do something about mentoring our assistant professors. We've put a lot of work and money into getting them here and we want to keep them. So can formal mentoring be Sten, extended across the University? We are talking with Emily Davis and her Senate diversity committee. And we hope to get a resolution to you this year that will suggest we can do better at mentoring of assistant professors. We think of course, associates and even falls, and certainly me also need mentoring. But let's start at the beginning, so we're looking forward to that. So we are advances about faculty supporting faculty. We are about best practices and recruitment and retention. We are about building excellence and diversity among the faculty. And we are faculty. We need you as faculty. We need you as the Senate. We hope to help you. Also, if you have ideas, please let us know. >> Thank you, Pam. This is a very important activity for the university and the for cooperation from the Faculty Senate. Let me conclude this. Get towards the end of the meeting. We're done with the presentation. Apologize to John jab, who was going to give us a quick tutorial on Robert roles during his sabbatical, but we don't have enough time. So the last item on the agenda is introduction of new business. There are two resolutions that only will be introduced but not discussed. The sponsor the first resolution is Senator Joshua. Desired is a year. >> So there's been some inconsistency in the faculty handbook had the term secondary, joint, affiliated, and so forth are used. And this was brought to me by a faculty within the College of Engineering. And so what we've done is proposed some changes in the wording, which is another side, to essentially make it match the way it is used. >> This should be relatively straightforward, and I assume these will be distributed in advance to the next meeting, so there can be discussion is needed, but these should be hopefully relatively easy things. Next, resolution is introduced by the senate executive committee, pushed by me normal full time since for the month of August. So the resolutions suggests that the term of the faculty senate president start on July one and on June 13th third. Yet they have no personal benefit out of this because my terminal then B only ten months. So the here's the attachment. We do agree that the outgoing and incoming executive committees should work together for a transition period in the months of the summer after the election of the executive. We'll put this up for discussion, amendments, and vote for the next Senate meeting. With this, I'd like to ask if there's a motion to adjourn or you like this meeting so much, you want to continue this invitation from President Asana, and we will make our way there and thank you very much.
2016-2017/02Faculty Senate Meeting Sept 12th 2016.mp3
From Joseph Dombroski May 06, 2020
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